Reporting material changes to SBA within 30 days

A certified VOSB or SDVOSB must notify SBA of any material change that could affect its eligibility within 30 calendar days, and attest that it's still eligible (13 CFR 128.307). The clock starts on the day the change happens, not the day you notice it.

What counts as a material change

The regulation's examples are changes in ownership, business structure or control, a bankruptcy filing, and a change in an owner's active-duty status. SBA's reporting options also cover:

• Business details: legal structure, organizational documents, business name, entity type, address and NAICS codes
• Ownership or control: a new owner, a changed share split, a new officer or manager, a new operating agreement
• Veteran or disability status of a qualifying owner
• Bankruptcy
• Active-duty status

If you aren't sure whether a change matters, report it. An unnecessary report costs a few minutes. A missed one can cost your certification.

How to report it

1. Write down the date the change took effect. Your deadline is 30 calendar days later.
2. Sign in to MySBA Certifications and open your certification.
3. Submit a change request describing what changed, with supporting documents (for example, an amended operating agreement).
4. Answer any follow-up questions. SBA may ask for more documents, or for a new Form 0877.

Only one change request can be open at a time, so report changes promptly and one at a time.

Also update SAM.gov

Many of these changes (name, address, ownership, NAICS codes) also belong in your SAM.gov registration. Update both. Your SAM profile is what contracting officers check. See the SAM.gov renewal guide.

A merger or sale has its own deadline

If your firm merges, is acquired, or sells a controlling interest while it holds federal contracts, you also have to recertify your size and SDVOSB status within 30 days for those contracts. See size and status recertification.

What happens if you don't report

• SBA can decertify the firm (13 CFR 128.310).
• Misrepresenting status can bring penalties (13 CFR 128.600).
• If you later re-apply, you'll have to explain why the change wasn't reported.

Official sources

• 13 CFR 128.307: the reporting rule
• MySBA Certifications